Printable pesticide spray record (free PDF)

What inspectors and the Worker Protection Standard expect

• USDA's federal restricted-use pesticide recordkeeping rule (7 CFR part 110) was rescinded effective July 11, 2025. State rules, WPS and product labels may still require records.

  Source: Federal Register 90 FR 20083 (USDA AMS final rule)

• The former USDA rule required brand name, EPA Reg. No., total amount, location, area, crop or site, date, and applicator name and certification number, recorded within 14 days.

  Source: 7 CFR 110.3 (pre-rescission text, LII)

• Federal law still requires certified restricted-use applicators to keep records. Where no state rule exists, they record product name, amount, approximate date and location for 2 years.

  Source: 7 U.S.C. 136i-1(a)(1)

• WPS application information: SDS, product name, EPA Reg. No., active ingredient(s), crop or site, treated-area location and description, start and end dates and times, and REI.

  Source: EPA Worker Protection Standard, 40 CFR 170.311(b)(1)

• Post the application information centrally before the application if workers are on site, and keep it posted until 30 days after the REI expires.

  Source: EPA, Information display at a central location under the WPS

How long to keep it: WPS: employers keep application and hazard information for 2 years from the end of the REI. Federal statute: 2 years for restricted-use pesticide records where no state rule applies. The former 7 CFR 110.3 also set 2 years. 40 CFR 170.311(b)(6); 7 U.S.C. 136i-1

Not affiliated with EPA, USDA or any state agency. Federal USDA recordkeeping for restricted-use pesticides (7 CFR part 110) was rescinded in July 2025; state rules, the Worker Protection Standard and product labels still apply.

Filling it in

1. Copy the product name and EPA Registration Number from the label, not from memory.
2. Record the start and end time, not only the date; the restricted-entry interval runs from the end of the application.
3. Check your state's pesticide rules too; many require more fields or longer retention than the federal minimum.
4. Keep the sheet with your labels and safety data sheets so the information display is easy to update.