Meet VisitReady — Daycare inspection readiness

Business

VisitReady

Daycare inspection readiness

What VisitReady does

The licensor's car pulls into your driveway unannounced, and everything comes down to paper: is the CPR card current, are the fire drills written down, is every child's immunization record on file? Documentation is the most-cited violation category in family child care licensing — not because providers skip the work, but because the proof lives in a three-inch binder nobody has time to maintain.

VisitReady is the inspection-readiness binder for licensed home child care providers. It counts down every expiring item you are responsible for — CPR and first aid certifications, required training hours, fire extinguisher service, TB tests, each child's immunization records — and reminds you before anything lapses, because an expired card counts against you the same whether it lapsed yesterday or six months ago.

Fire and disaster drills get their own logbook. Run the drill, tap once, and it is recorded with a date-time stamp, evacuation time, headcount, and notes — no more losing credit for drills you actually ran. The app knows your drill cadence and shows exactly when the next one is due, so not documented stops counting the same as not done.

A readiness self-audit walks you through the categories licensors cite most — records, postings, emergency information, drill logs — and turns your status into a single readiness score you can check any morning. Per-child record files keep enrollment forms, emergency contacts, and immunization dates in one place, with gaps flagged before an inspector finds them.

When the visit happens, generate the inspector packet: one dated PDF with your current certifications, complete drill history, and per-child record status — your entire binder, reconstructed in seconds instead of a scramble at the front door.

Everything is offline and on your device. No account, no cloud, no subscription. Cadence templates are starting points you adjust to your state's rules and your own licensor's guidance — you stay in control of what is tracked and when it is due.

• Countdown tracking for every expiring certification, training, and record • Fire and disaster drill logbook with date-time stamps and due-next dates • Per-child record files with immunization and emergency-contact status • Readiness self-audit built around the most-cited violation categories • One-tap inspector packet PDF of your whole binder • Editable cadence templates for drills and renewals • Fully offline, no account, private by design

A look inside

Tap any screenshot to open the full-resolution version.

What's inside

• Expiry Countdown Binder — Track every expiring obligation — CPR and first aid cards, training hours, fire extinguisher service, TB tests, insurance — each with issue date, expiry date, and a large days-remaining countdown, sorted by urgency with local reminders before anything lapses.
• Drill Logbook — One-tap logging of fire, disaster, and lockdown drills with date-time stamp, evacuation time, headcount, and notes; each drill type carries a cadence so the app always shows when the next one is due and flags overdue drills in the dashboard.
• Child Record Files — A per-child file tracking immunization record currency, emergency contact forms, enrollment paperwork, and medical consent — with missing or lapsed items flagged so record gaps surface before the inspector finds them.
• Citation Self-Audit — A walk-through checklist organized by the most-cited violation categories — records, postings, emergency info, drill documentation, safety — each item marked ready, needs attention, or not applicable, rolling up into a single readiness score.
• Inspector Packet — Generates a dated PDF of the entire binder — current certifications with expiry status, complete drill history, per-child record status, and audit results — ready to hand over or email the moment a licensor arrives.
• Cadence Templates — Bundled starting-point templates for common drill and renewal cadences (monthly fire drills, six-month disaster drills, two-year CPR cycles) that the provider edits to match their own state rules and licensor guidance — never presented as legal advice.

Why we built it

Licensing inspections are unannounced and documentation is the top citation category: expired CPR cards, unlogged fire/disaster drills, lapsed immunization records, and missing emergency contacts — reminder-and-logbook failures that live in a paper binder with no countdowns and no packet output, and that become public…

What makes it different

Brightwheel and Procare are daily-log and parent-communication platforms priced for centers; even Brightwheel's state-funded free tiers carry no drill logbook, no expiry countdowns, and no inspector packet — nothing on the market produces a family-home inspection binder. ChildCareComp and state licensing sites publish…

Who it's for

Operations leaders and small teams who want a tool in their workflow without buying another platform.

In one line: Daycare inspection readiness

Try it

See the Daycare inspection readiness for the full feature list, the info table, and support links.

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