Meet Sealbook — Notary journal, miles & income

Business

Sealbook

Notary journal, miles & income

What Sealbook does

Sealbook is a working notary's record book, rebuilt for the phone that's already in your pocket at every signing. Log each notarial act with the fields state law actually asks for — signer name and address, how you identified them (ID type, issuing state, expiration, or credible witness), the act performed, a document description, date and time, and the fee charged. Flag the entries that required a thumbprint, mark refusals and incomplete acts, and find any past entry in seconds with search instead of flipping pages.

Mobile work means miles, and miles mean deductions. Attach a trip to any appointment — or log standalone errands like supply runs — and Sealbook keeps a running mileage total valued at the IRS standard rate. At the end of the month you get a clean summary: acts performed, notarial fees collected, travel fees, mileage deduction, and net income, split the way your tax preparer wants it, because notarial fees up to your state's cap are treated differently from the rest.

Sealbook also keeps your commission front and center: number, state, expiration date, and bond details, with a countdown so renewal never ambushes you. Where your state permits an electronic journal, Sealbook is your journal; where a bound paper book is required, it's the searchable backup and business ledger that sits beside it. Either way, everything exports to CSV when a county clerk, an auditor, or your accountant comes asking.

There is no account to create, no subscription, and no server anywhere in the picture. Sealbook is 100% offline — every entry is stored on your device with SwiftData and never leaves it, which is exactly how records full of signer names and ID details should be handled. And it's free.

• State-aware journal entries: signer, ID method, act, document, fee • Thumbprint, credible-witness and refusal flags • Per-appointment mileage with IRS-rate deduction totals • Monthly income summary: notarial fees vs. travel fees vs. net • Commission and bond tracker with expiration countdown • CSV export for clerks, audits and tax prep • Fully offline, no account, nothing synced or shared

Download Sealbook and give every stamp a record you can stand behind.

A look inside

Tap any screenshot to open the full-resolution version.

What's inside

• Journal entries — A fast statutory-style entry form: signer name and address, ID method (ID type, issuing state, expiration, or credible witness), notarial act type, document description, date/time, fee charged, plus thumbprint-required and refusal flags. Entries list chronologically with full-text search.
• Mileage log — Log a round trip on any journal entry or as a standalone trip (supply runs, training); odometer or miles input, purpose note, and an automatic deduction total at the editable IRS standard rate.
• Income summary — A monthly dashboard splitting notarial fees from travel/convenience fees, showing acts performed, total miles, mileage deduction value, and net income, with a month-over-month bar chart and yearly rollup.
• Commission keeper — Store commission number, state, expiration date and bond/E&O details with a renewal countdown; settings hold default fees, the active IRS mileage rate, and CSV export of journal, mileage and income data.

Why we built it

Notaries are required by state law to record every notarial act with specific fields (signer, ID method, act type, document, fee — plus thumbprints for deeds and powers of attorney in California), keep those records for a decade or more, and separately track per-appointment mileage and fee income for taxes; existing e…

What makes it different

Unlike Permitlog (a teen driving-hours log for license requirements) and Servicehours (a volunteer-hours tracker), Sealbook is a legal-compliance record book for a commissioned professional: its entry form mirrors statutory journal fields (ID method, act type, document description, thumbprint flag), it understands not…

Who it's for

Operations leaders and small teams who want a tool in their workflow without buying another platform.

In one line: Notary journal, miles & income

Try it

See the Notary journal, miles & income for the full feature list, the info table, and support links.

Use Sealbook, found a bug, or have a feature request? Comments are open below — anonymous is fine.