Meet InkLot — Tattoo client records, offline

What InkLot does

Your client book is a legal record. InkLot is the offline record book built for independent tattoo artists — booth renters and private-studio owners who buy their own inks, keep their own client files, and don't want a monthly subscription for what a binder used to do.

State boards expect a client record: signed consent, the procedure details, and in many states the ink manufacturer and identifying numbers for what went into the skin. Industry guidance under the federal MoCRA rules points the same direction — keep batch-level records for years, per client, per session. Paper binders get misfiled, water-damaged, and lost between shop moves — and a consent form you can't produce may as well never have existed.

InkLot keeps the whole file on your phone or iPad. Hand the client your device, they read and sign the consent on glass, and it's sealed into a dated PDF attached to their record — no printer, no scanner, no filing cabinet. Then log the session in seconds: placement, style, needle groupings, and the exact inks used, picked in two taps from your own ink shelf. Stock the shelf once — brand, color, lot and batch numbers, expiry — and every session inherits accurate traceability without retyping a bottle label mid-appointment.

Deposits stop living in DMs. Record what was taken, what it applies to, and no-shows, so the awkward money conversation is a screen you can show, not a memory. Healing notes and dated healed photos live with each session, so cover-up and touch-up decisions start from what actually happened.

When a board inspector, a shop owner, or a client asks for the file, export it: one clean, dated PDF of consents, sessions, inks, and notes. A retention clock shows how long each record has been on file against the period you set for your state.

InkLot is fully offline. No account, no cloud, no per-client fees, nothing to subscribe to. The records are yours, still there when the shop Wi-Fi isn't.

InkLot stores the records you create and reminds you about dates you set. It does not provide medical, legal, or regulatory advice.

• On-glass client consent, sealed into dated PDFs • Two-tap ink logging from your own shelf: brand, color, lot, batch • Ink shelf with expiry dates and archive for finished bottles • Session records: placement, needles, healing notes, healed-photo timeline • Deposit and no-show ledger per client • One-tap export of a client's complete file • 100% offline — no account, no subscription, no monthly fee

A look inside

Tap any screenshot to open the full-resolution version.

What's inside

• Client Book — Unlimited client records — contact info, ID-checked note, full session and consent history in one file, searchable and sorted by last session.
• On-Glass Consent — Hand the device to the client: they read the consent form, sign with their finger, and the signature is sealed into a dated PDF attached to their record — no printer, no filing cabinet.
• Session Log with Ink Traceability — Log placement, style, needle groupings, and the exact inks used — picked in two taps from your ink shelf so brand, color, lot, and batch land in the client file without retyping bottle labels.
• Ink Shelf — Your physical ink collection, digitized once: brand, color, lot and batch numbers, expiry and opened dates. Archive finished bottles; expired bottles are flagged before they end up in a session record.
• Deposit Ledger — Per-client money trail: deposits taken, applied to sessions, forfeited on no-shows, or refunded — so the awkward conversation is a dated screen, not a DM thread.
• Inspection Export & Retention Clock — One tap builds a client's complete dated PDF file — consents, sessions, inks, notes — for a board inspector or shop owner. The retention clock shows each record's age against the retention period you set for your state.

Why we built it

Artists must keep per-client records — signed consent, ink brand/lot/batch per session, healing notes — for 1-7 years under state board rules, with MoCRA-era industry guidance adding batch traceability. The tools are paper binders that get lost or damaged, or cloud SaaS at $12-299/mo; the free tiers (TSP Free Forms, W…

What makes it different

Every incumbent is cloud SaaS: InkRecord is $12-299/mo web-only, Tattoo Studio Pro's free forms are lead-gen into a $29/mo platform, Vagaro Pro (~$30/mo) is the only one with ink documentation, and Mindbody/GlossGenius/Booksy are $24-99/mo booking suites with zero ink traceability. The free tools fail the actual job:…

Who it's for

Operations leaders and small teams who want a tool in their workflow without buying another platform.

In one line: Tattoo client records, offline

Try it

See the Tattoo client records, offline for the full feature list, the info table, and support links.

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