Meet Poolfair — Tip-pool splitter with an auditable close

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Poolfair

Tip-pool splitter with an auditable close

What Poolfair does

You're the shift lead, it's 1 a.m., and seven people are waiting to be paid out of one envelope. Poolfair turns that pile of cash and a stack of hours into a fair, defensible split in under a minute, then hands you a record you can actually stand behind.

Poolfair is the divider's tool. Most tip apps log what one server personally earned; Poolfair is the math for the person who has to share the pool out at close. Enter the night's total, add your crew, punch in each person's hours or points, and choose how the house divides. Split equally when everyone pulled the same weight. Weight by hours worked so the closer who stayed late gets their share. Use a points system when a senior server counts for more than a barback. Assign fixed role percentages the way many houses already do, servers 60, bussers 20, bar 15, host 5. Run a hybrid that blends hours and points. Or take a flat tip-out off sales for support staff. Whatever method your room uses, Poolfair handles the cents, the rounding, and the one leftover penny so the totals always reconcile back to the dollar you started with, every single time.

It also knows the rules that get owners sued. Under federal law, managers and supervisors may not keep tips from a mandatory pool, full stop. Poolfair lets you flag a person as manager-excluded so they show on the shift roster but stay out of the distribution automatically. That matters more than ever: in January 2025 the Department of Labor reaffirmed that anyone meeting the executive duties test cannot draw from an employer-mandated pool, and in March 2026 a Texas court handed down a roughly twenty-one million dollar judgment over tip-pool mistakes. A clean record of exactly how each pool was divided is no longer a nicety, it is protection.

That is why every close becomes a signed, dated split sheet. One screen shows the pool total, the method used, each person's hours or points, the amount they received, and anyone excluded and why. Review it, sign off, and archive it. Months later you can browse and search your past closes to answer a payroll question or settle a dispute without guessing. And none of it ever leaves your phone. Poolfair never asks for a login, never syncs to a server, never sees your sales, your staff names, or your numbers. There is no account to create and no cloud to trust. Every record lives on this device and only this device, fully offline.

The core splitter is free forever. Unlock Poolfair Pro one time to save crew rosters and reusable point weights, export any split sheet as a PDF for your files, and keep unlimited searchable close-out history. No subscription, ever.

• Six split methods: equal, by hours, by points, role %, hybrid, flat tip-out • Manager-exclusion flag that keeps supervisors out of the pool automatically • Penny-perfect rounding that always reconciles to the dollar • Signed, dated split sheet generated for every close • Searchable history of past distributions, all on your device • Saved crew rosters and reusable point weights (Pro) • PDF export of any split sheet for your records (Pro) • 100% offline, no account, no cloud, no tracking

A look inside

Tap any screenshot to open the full-resolution version.

What's inside

• Six-method split engine — Enter the pool total and crew, then divide by equal share, hours worked, points, role percentages, an hours+points hybrid, or a flat tip-out off sales; penny rounding always reconciles to the total.
• Manager-exclusion rule — Flag any person as a manager or supervisor; they appear on the shift but are held out of the distribution to match federal FLSA tip-pool rules.
• Auditable split sheet — Each close produces a dated sheet listing the pool, method, every person's hours or points, their payout, and exclusions, ready to review and sign.
• Close-out history — Browse, search, and reopen past distributions stored on-device to settle a later question or dispute; Pro exports any sheet to PDF.

Why we built it

The person dividing a tip pool at close has to do error-prone math across hours, points, and role percentages, exclude managers correctly, and produce a record they can defend if anyone disputes the payout or an inspector asks.

What makes it different

TipJar and TipVault (our own catalog) are single-person income logs for the worker tracking their own tips; Poolfair is the opposite side of the transaction, the allocation math for the person splitting a shared pool. Against payroll suites like Kickfin, 7shifts, and TipHaus, Poolfair is offline, free, no-account, and…

Who it's for

Operations leaders and small teams who want a tool in their workflow without buying another platform.

In one line: Tip-pool splitter with an auditable close

Try it

See the Tip-pool splitter with an auditable close for the full feature list, the info table, and support links.

Use Poolfair, found a bug, or have a feature request? Comments are open below — anonymous is fine.